Travelling In Business: How To Make Overseas Meetings A Success – Birds on the Blog

Travelling In Business: How To Make Overseas Meetings A Success

Your boss informed you that you would be facilitating an overseas meeting. This meeting will be participated by shareholders who come from different parts of the globe. And although you’re excited and happy of the opportunity given to you, you’re also scared of what will happen. This is your first time to facilitate an overseas meeting, and you basically don’t have any idea what will happen. You still don’t have any idea of what you should and shouldn’t do to guarantee that this meeting will be successful. To help you out with your dilemma, here are some ways you can make an overseas meeting a success:

  1. Reach out

Because some business partners have different preferences, it’s important that you’re able to meet all of these when they meet up with you. For example, if you’ll have a meeting with Asian shareholders, you should make sure that the food you’re about to serve to them is suitable to their taste buds and culture. The same also goes with their accommodation. By doing your research you’ll be able to learn how to cater for an international meeting with all employees around the world.

  1. Speak slowly

    When you’ll facilitate an overseas meeting, keep in mind that you’ll be talking with people who might not have the same language as yours. Sure, they might understand the English language, but there might be some terms which are uncommon to them. To ensure that everyone is on the same page during the meeting, speak slowly. This will allow the participants to process what you’re saying and ask questions when there are words or terms vague to them.

  2. Be prepared

    Regardless of how much you try to prepare for a meeting, there could be issues arise at the last minute. And this can have adverse effects on the progress of your meeting. You can avoid this from happening by coming up with your Plan Bs, and even Plan C. For example, you might have a place booked for the meeting but what will happen when participants inform you that they’ll be adding ten more participants? Are you prepared for emergencies like these?

  1. Do your research

    Don’t show up to the meeting being clueless about what will happen. Regardless of what the meeting is all about – whether it’s about closing a deal or hiring the best manpower services for your business – you should be prepared. You should know who you’re meeting with and what their offers are. This will save everyone time, and this will create an impression that you’re interested in doing business with them. If you have any questions about their products and services, take note and ask these when you meet personally.

Aside from knowing about the business per se, being prepared also means you have to do your research in knowing about the culture of the people you’re meeting with. You might have a western perspective when you do business in the US, but it’s never the same once everything is done outside of the country. This can create a very different experience for you. In some cases, this can make an impact in the negotiation process.

In Conclusion

When you’ll join an overseas meeting, it’s not as simple as the ones you’ll have with your officemates in the boardroom. For one, this is participated by people who have different opinions and backgrounds. Some traits might seem normal to you, but these might come off as offensive in people from different countries. This is just one of the reason why you should pour in time and effort to prepare for your overseas meeting. And aside from the meeting itself, you should also discover the best travel insurance before you travel overseas.

Amelia Smith

Amelia Smith believes that the key to understanding something isn’t always about how good the explanation is, but how engaged you are with the learning process. As such an integral aspect of her pieces for sites such as GoBear is to ensure that insurance and banking concerns of her readers aren’t tackled just in a technical sense, but also in a way that they can relate to their lives.


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